Policies
General Policy
Code of Conduct
Attendance at Kimochii Con is contingent upon compliance with this Code of Conduct. Any violation of this Code of Conduct may result in verbal warning, badge suspension or revocation, removal from Kimochii Con and/or the event premises, denial of re-entry, and/or prohibition from attending future Kimochii Con events. References to “Kimochii Con’s Written Consent” within this Code of Conduct include, but are not limited to, separate written vendor or sponsorship agreements, artist agreements, facility rental agreements, permits, or other written authorizations.
At check-in/registration, attendees will receive an event badge required for entry into all designated Kimochii Con event spaces. Badges must be visibly worn at all times and will be checked at the entrance to all related areas.
Please be prepared to present valid proof of age and identification during registration and when attending certain programs at Kimochii Con. Accepted forms of identification include government-issued driver’s licenses or ID cards, passports, and military identification. Expired identification will not be accepted.
Kimochii Con is a strictly 18+ event. All attendees must be 18 or older on the date of entry/event, not merely when purchasing the ticket. . Government-issued identification displaying your date of birth is required at check-in with no exceptions. Attendees who fail to provide valid identification will not be admitted, regardless of prior ticket purchase. Tickets purchased for individuals under the age of 18 are non-refundable, and underage attendees will be denied entry.
By using your badge, you agree to comply with all terms, conditions, and event policies associated with Kimochii Con.
Cosplay and attire must comply with all applicable local laws, rules, and regulations outside of Kimochii Con grounds.
Harassment, assault, threats, discriminatory behavior, bullying, hateful conduct, or inappropriate behavior directed toward any individual will not be tolerated.
This includes, but is not limited to:
Racial, religious, ethnic, national origin, gender, or sexual orientation slurs or discriminatory remarks of any kind.
Lewd, obscene, or offensive conduct is prohibited, including excessive profanity and the exposure of nipples or genitalia.
Photography or video recording is strictly prohibited in restrooms, dressing rooms, or any area where privacy is reasonably expected.
Recording or photographing individuals from angles intended to expose undergarments or body parts intentionally covered by a cosplay is also prohibited.
Commercial activity or business transactions may not take place without prior written consent from Kimochii Con.
Prohibited activities include but are not limited to:
Unauthorized sales of food, beverages, merchandise, or services; solicitation of money, donations, or contributions
Distribution of advertising or promotional materials such as flyers, signs, cards, or discount offers.
Distribution of samples for products or services offered for sale or exchange without acknowledgement of Kimochii Con organizers.
Respect Personal Boundaries
Attendees must obtain clear consent before initiating any physical interaction with another person, including for photos or casual greetings. This applies to, but is not limited to, hugs, handshakes, high-fives, or posing together for pictures.
If an attendee declines physical contact or requests personal space, their decision must be respected immediately and without argument.
Kimochii Con maintains a zero-tolerance policy for harassment and unwanted physical contact. Prohibited behavior includes groping, inappropriate touching, stalking, intimidation, or any conduct that violates another person’s personal boundaries or sense of safety.
Any attendee who experiences or witnesses harassment or unwanted physical interaction is encouraged to report the incident immediately to convention staff or security personnel.
Smoking and vaping are prohibited inside the hotel and all event facilities except in areas specifically designated by the hotel for such use. Attendees are expected to comply with all hotel policies and posted regulations regarding smoking and vaping.
Guests may bring their own food and beverages or purchase them from the food trucks at the venues. Beverages will be permitted in event rooms; however, food will not be allowed in any programming spaces, including panel rooms, featured artist areas, video game room, tabletop room, and similar areas.
The use of illegal drugs is strictly prohibited and will not be tolerated during Kimochii Con. Underage drinking is also prohibited. Attendees who become excessively intoxicated to the extent that intervention is required by hotel staff, security, convention staff, volunteers, or other third parties may have their badge privileges revoked and could be denied attendance at future conventions, depending on the severity of the incident.
To help maintain a safe environment for all attendees, Kimochii Con (KC) enforces a strict weapons and props policy throughout the event. Any item that could reasonably be considered a weapon must be inspected at Prop Check before it may be carried within convention spaces.
Items approved by KC staff will receive an official identification tag indicating they are authorized for use at the event. Approved props and weapons may be carried in designated KC areas as long as the tag remains attached and visible. Removing or tampering with the tag may result in the item being confiscated until it can be re-inspected and retagged.Items determined to be unsafe or prohibited are not permitted anywhere within the convention and must be removed from the premises immediately.
Violations of the weapons policy may result in one or more of the following actions:
Confiscation of the item without guarantee of return
Removal from the convention without refund
Referral to local law enforcement when necessary
The following items are not permitted at KC:
Firearms or realistic replica firearms
Brass knuckles, metal chains, batons, tasers, mace, or similar law enforcement/self-defense items
Knives, metal swords, cane swords, umbrella swords, or similar bladed weapons
Crossbows, pellet guns, airsoft/BB guns, Nerf-style blasters, or any projectile-launching device
Martial arts weapons, including nunchucks, tonfas, and shurikens
Metal, hard plastic, or wooden bats, sticks, or similar striking items
Armor or shields with sharp metal edges, spikes, or hazardous protrusions
Wheeled or mobility devices not intended for accessibility use, including skateboards, rollerblades, scooters, hoverboards, bicycles, unicycles, pogo sticks, and similar items
Costume swords may be permitted only if they are peace-bonded or otherwise secured so they cannot be drawn.
No refund will be issued to any attendee whose badge is revoked, who is removed from the event or venue, or who is denied entry due to violation of this Code of Conduct or other Kimochii Con policies.
Badges
Prohibited Actions
Harassment and Unwanted Contact
Smoking and Vaping
Outside Food and Drinks
Drugs and Alcohol
Prop / Weapon Policy
Prohibited Weapons and Props
"No Refunds" / Removal Provision
Artist and Vendor Policies
(ARTIST ALLEY POLICIES & PARTICIPATION AGREEMENT)
Event Name: Kimochii Con
Event Location: 1089 Santa Anita Ave, South El Monte, CA 91733
Artist Alley Location: Santa Anita Room
Event Dates: October 2 - 4
Artist Alley Fee: $250
Vendor Fee: $300
Registration includes:
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One (1) Artist Alley - Table 6’ | One (1) Vendor - Table 8’
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Two (2) chairs - Additional chairs may be provided
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Two (2) badges
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One (1) Main seller and One (1) additional helper badge
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Kimochii Con will provide the standard table and chairs included with the package. Electricity, internet/network access, additional furnishings, additional tables, additional chairs, and other specialty services are not included unless specifically coordinated with the event coordinator.
Artists/Vendors requiring additional services are responsible for arranging and paying for those services directly with the venue or through Kimochii Con, when applicable.
Kimochii Con reserves the right to approve or deny Artist Alley applications and may refuse registration or participation at its sole discretion. Kimochii Con also reserves the right to restrict, remove, or prohibit the sale or display of any item that is deemed unsafe, inappropriate, unlawful, counterfeit, infringing, disruptive, or otherwise inconsistent with the policies or standards of Kimochii Con.
Each artist/vendor is allowed one maximum table - unless otherwise stated. You can not bring an additional table. Tables are non-movable, as the spacing and placement is predetermined.
What to bring when checking in.
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Valid Identification
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Passport
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California ID
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Driver License
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All helpers/tablemates must be present when checking in
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If by chance, the Seller is already inside, ask the Seller to come back to verify your identity.
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Everyone must be 18 years and older by the day of the event. Identifications will be checked.
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Artist Alley/Vendor fees are non-refundable unless otherwise stated in writing by Kimochii Con.
By completing registration and/or submitting payment for an Artist Alley/Vendor space, the Artist/Vendor acknowledges and agrees to the terms and conditions contained within this policy and any applicable Kimochii Con agreements. Kimochii Con reserves the right to modify the event dates, location, schedule, layout, programming, or other event details when circumstances require such changes. If Kimochii Con changes the event date or location, Kimochii Con will make reasonable efforts to notify participating Artists/Vendors as soon as reasonably possible. Unless otherwise announced by Kimochii Con, Artist Alley/Vendor registrations and payments will be transferred to the rescheduled date and/or relocated event. A change in event date, venue, schedule, or layout does not automatically create a right to a refund.
Kimochii Con may publish participating Artist/Vendor information for promotional and informational purposes.
Artist listings may include:
Artist/Vendor/Group Name – Website/Social Media
Artists may request that a professional name, business name, stage name, or online handle be used in event publications. If no preferred display name is provided, Kimochii Con may use the Artist's submitted legal or account name for administrative purposes and may use the provided Artist/Vendor/Group name for public listings. By participating in Artist Alley/Vendor, Artists/Vendors grant Kimochii Con permission to identify the Artist or business as a participating Artist for event-related promotional purposes.
Artists/Vendors may not tape, staple, nail, glue, screw, drill, or otherwise attach materials to tables, walls, pillars, floors, doors, ceilings, fixtures, or other venue property unless expressly authorized by Kimochii Con and/or the venue. Artists are responsible for any damage caused by their displays, merchandise, equipment, staff, assistants, or guests. Any material used to secure or display merchandise must be appropriate for the venue and must not damage venue property.
Artists/Vendors must keep all aisles, walkways, entrances, exits, fire lanes, emergency access areas, and accessibility routes completely clear. Merchandise, displays, boxes, equipment, personal belongings, signage, or other property may not extend into or obstruct designated walkways. Kimochii Con staff may require an Artist/Vendor to immediately relocate or remove anything that creates an obstruction or safety concern. Kimochii Con may remove unattended or improperly placed property that creates a safety or accessibility concern.Failure to correct an obstruction after being notified may result in removal of the property and/or loss of Artist Alley/Vendor privileges without refund.
Kimochii Con, its staff, volunteers, contractors, venue, and affiliates are not responsible for lost, stolen, damaged, or misplaced merchandise, equipment, money, personal belongings, or other property belonging to an Artist/Vendor. Artists/Vendors are responsible for securing their merchandise and personal belongings at all times. Artist Alley/Vendors may have designated operating and lockdown hours. When the Artist Alley/Vendor area is closed, Artists/Vendors must follow all venues and Kimochii Con instructions regarding securing merchandise and personal property. Artists/Vendors leave personal property and merchandise at the event at their own risk.
Artist Alley is intended primarily for independent Artists, creators, designers, makers, and creative businesses.
Permitted merchandise may include, but is not limited to:
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Original artwork
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Original character artwork
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Fan art
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Prints and reproductions
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Posters
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Comics and graphic novels
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Books
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Zines
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Stickers
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Buttons
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Pins
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Keychains
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Charms
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Plush items
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Apparel
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Hats and accessories
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Self-made costumes and costume accessories
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Handmade crafts
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Original photography
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Self-published books, music, or media
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Artist-created digital or physical products
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Commissioned artwork
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Other original creative products approved by Kimochii Con
Kimochii Con reserves the right to determine whether an item qualifies as appropriate Artist Alley merchandise.
Artists may not sell, distribute, or display merchandise that violates applicable laws or Kimochii Con policies.
Prohibited merchandise includes, but is not limited to:
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Counterfeit merchandise
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Bootleg merchandise
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Unauthorized reproductions
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Merchandise that infringes another person's intellectual property rights
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Stolen artwork or designs
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Products falsely represented as original or handmade
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Unauthorized third-party merchandise
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Illegal goods or services
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Illegal drugs or controlled substances
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Weapons or prohibited items
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Food or beverages unless expressly authorized by Kimochii Con and/or the venue
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Merchandise prohibited by venue policy
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Any product Kimochii Con determines presents a safety, legal, or operational concern
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Traced, photoshopped, transferred, etc. art of a licensed image. This includes, but is not limited to, work from "redraw" projects which directly reference licensed images.
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AI-generated art of any kind is not allowed if you are selling it as a standalone product.
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Plagiarism of any kind is forbidden!
Mass-produced merchandise may be restricted or prohibited depending on the nature of the product and the Artists/Vendors relationship to its production. Artists/.Vendors must accurately represent the origin and nature of their products. Kimochii Con reserves the right to require an Artist/Vendor to remove any merchandise that does not comply with these policies.
Artists/Vendors may offer commissions and other creative services from their Artist Alley/Vendor space provided those services are approved by Kimochii Con. Any service involving physical contact, personal styling, photography, or other interaction with attendees must comply with Kimochii Con's Code of Conduct and Consent Policies. Wig styling, makeup application, costume fitting, body painting, or similar services that create a safety, sanitation, privacy, or space concern may be required to take place outside of Artist Alley/Vendor spacing or in a location specifically approved by Kimochii Con and/or the venue. Artists may not perform services that violate venue rules, local laws, or Kimochii Con policies.
Kimochii Con is an 18+ event. Adult-themed artwork and merchandise may be permitted; however, all adult-oriented materials remain subject to Kimochii Con's policies and applicable law.
Adult-themed materials may include, but are not limited to:
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Nudity
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Sexual themes
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Profanity
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Mature subject matter
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Violence
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Drug or alcohol references
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Other content intended for mature audiences
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Consensual adult sexual content
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All participants must be 18 years or older
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Content must depict informed, voluntary consent
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Erotic or pornographic text, images, or media
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Fetish content involving consenting adults, as long as it does not involve harm, coercion, or illegality
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Nudity and sexually explicit material involving adults
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Commercial adult content that adheres to legal regulations
Kimochii Con may require explicit or highly sexualized materials to remain covered, enclosed, or otherwise out of general view.
Artists are responsible for complying with all applicable laws concerning the sale and distribution of adult-oriented materials.
Kimochii Con reserves the right to prohibit any adult-oriented material it determines to be unlawful, excessively explicit, unsafe, or otherwise inappropriate for the event.
Strictly Prohibited
The following content is not allowed under any circumstances.
Illegal Sexual Content
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Any depiction of minors (under 18) in sexual or suggestive contexts
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Content involving non-consensual acts, including rape or coercion
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Sex trafficking, exploitation, or forced prostitution
Exploitation & Abuse
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Content depicting real or simulated abuse where consent is unclear or absent
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Sexual content involving individuals unable to consent (e.g., unconscious, intoxicated, manipulated)
Non-Consensual Content
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Revenge porn or leaked private material
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Deepfakes or impersonations used for sexual purposes without consent
Gray Areas & Review
Content that may fall into ambiguous legal or ethical territory will be:
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Reviewed on a case-by-case basis
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Removed or restricted if risk of illegality or harm is present
Harassment/Conflict
In the case of harassment or conflict, please notify a staff member immediately.
All booth displays, banners, shelving, signage, racks, fixtures, and overhead structures must be stable and securely positioned.
Displays may not:
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Block aisles
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Interfere with neighboring booths
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Obstruct emergency exits
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Create a falling or tipping hazard
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Interfere with venue equipment
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Create a fire or electrical hazard
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Extend beyond the permitted booth footprint without approval
Kimochii Con reserves the right to require immediate modification or removal of any display determined to be unsafe or disruptive. If a safety concern cannot be corrected, Kimochii Con may require the display to be removed.
Low-volume music or audio may be permitted at Artist Alley/Vendors areas provided that it does not interfere with neighboring Artists/Vendors, event programming, announcements, venue operations, or attendees. Kimochii Con reserves the right to require an Artist/Vendor to reduce or discontinue audio at any time.
Artists/Vendors may photograph or record their own booth and merchandise for promotional purposes, provided that doing so does not interfere with other Artists/Vendors, attendees, venue operations, or event programming.Artists/Vendors must respect attendee privacy and Kimochii Con's photography and recording policies. Photography or recording in restrooms, changing areas, dressing rooms, or other areas where a reasonable expectation of privacy exists is strictly prohibited. Artists/Vendors may not intentionally photograph or record attendees in a sexually invasive manner or capture images intended to expose covered body parts or undergarments. All interactions involving physical contact, posing, cosplay photography, or other personal interaction must comply with Kimochii Con's consent and Code of Conduct policies.
Artists may conduct sales only from their assigned Artist Alley/Vendor space unless otherwise authorized by Kimochii Con. Artists/Vendors may not solicit attendees throughout the convention, block walkways, approach attendees aggressively, distribute unauthorized promotional materials, or conduct sales outside their assigned area without prior written approval. Artists/Vendors may not conduct raffles, contests, giveaways, auctions, or other promotional activities that require attendees to pay money unless specifically approved by Kimochii Con and permitted by applicable law.
Illegal drugs and controlled substances are prohibited at Kimochii Con. Artists/Vendors may not sell, distribute, or provide illegal drugs or controlled substances. Alcohol consumption and possession are subject to California law, venue rules, and Kimochii Con policies. Individuals under 21 may not possess or consume alcoholic beverages. Artists/Vendors may not provide alcohol to individuals who are underage or visibly intoxicated. Smoking and vaping are prohibited inside the venue except in areas specifically designated and permitted by the venue.
Artists/Vendors, assistants, and representatives must conduct themselves professionally and respectfully toward attendees, other Artists/Vendors, guests, staff, volunteers, security personnel, and venue employees.
Prohibited conduct includes, but is not limited to:
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Harassment
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Sexual harassment
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Discrimination
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Threats
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Intimidation
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Bullying
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Stalking
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Unwanted physical contact
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Unwanted sexual contact
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Fighting or physical violence
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Hateful conduct
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Repeated unwanted advances
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Disruptive behavior
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Property damage
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Retaliation against individuals who report misconduct
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Refusal to follow reasonable instructions from Kimochii Con or venue personnel
Artists/Vendors are expected to respect personal boundaries and obtain appropriate consent before physical contact, including hugs, handshakes, posing, or other physical interaction.
Kimochii Con encourages Artists/Vendors to report concerns, disputes, safety issues, or policy violations to event staff as soon as reasonably possible. Kimochii Con may investigate complaints involving Artists/Vendors, assistants, attendees, vendors, staff, volunteers, or other participants. Artists/Vendors involved in a dispute are expected to cooperate with reasonable requests from Kimochii Con staff while an incident is being addressed. Kimochii Con reserves the right to take action based on information reasonably available to event organizers and is not required to resolve disputes through a formal judicial or arbitration process.
Kimochii Con reserves the right to enforce these policies at its discretion.
Depending on the nature and severity of an incident, Kimochii Con may take one or more of the following actions:
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Verbal warning
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Written warning
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Required correction or removal of merchandise
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Required modification or removal of a table display
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Suspension of sales
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Removal from a specific event area
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Suspension or revocation of Artist Alley/Vendor privileges
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Forfeiture of the Artist Alley/Vendor space
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Removal from the event or venue
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Denial of re-entry
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Prohibition from participating in future Kimochii Con events
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Referral to venue security
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Referral to law enforcement or emergency services when appropriate
Kimochii Con may take immediate action without a prior warning when conduct presents a safety concern, involves violence or threats, violates applicable law, involves harassment or unwanted physical contact, or creates a significant disruption to the event. Removal from the event or termination of Artist Alley/Vendor privileges due to a policy violation will generally result in forfeiture of all Artist Alley/Vendor fees without refund. Failure to comply with instructions from authorized Kimochii Con staff, volunteers, venue personnel, or security may constitute an independent violation of these policies.
All Artists must comply with applicable federal, state, county, and local laws, regulations, permits, licensing requirements, tax requirements, and venue rules. Kimochii Con policies are in addition to, and do not replace, applicable laws or venue requirements. Where venue requirements are stricter than Kimochii Con policies, Artists/Vendors must comply with the venue's requirements. Any violation of applicable law, venue rules, or Kimochii Con policies may result in immediate removal from Artist Alley/Vendors and/or the event without refund and may affect the Artist's/Vendor’s eligibility for future Kimochii Con events.
Kimochii Con reserves the right to modify, update, supplement, or revise these Artist Alley/Vendor policies when reasonably necessary to address operational, safety, legal, venue, or event-related circumstances. Artists/Vendors will be notified of material changes when reasonably practicable. Participation in Kimochii Con following the effective date of an updated policy constitutes acknowledgment of the revised requirements.
During the duration of the event, panelists are expected to check-in at least 1-hour prior to the start of their panel. Host/Co-hosts must check-in at the registration table with all accounted individuals. All members of a group or team hosting an 18+ panel or event must be 18 years of age or older by October 2, 2026.
You are allowed to:
● Use videos, music, and other digital media throughout the duration of the panel. ● Lead interactive workshops that involve the audience’s participation.
● Give out prizes or rewards during your panel.
Prohibited:
● No food or beverages may be distributed. (Unless otherwise stated by event coordinators)
● Changing the programming seating area without prior approval of Kimochi Con Staff. ● Install or tamper with any technology that is provided by Kimochii Con
Panelist Access
Benefits
● You are given one badge and 2 additional badges for any co-panelist that may join.
● Any additional badges from the three already provided will be provided at a discounted fee of $25
● Designated panelist workspace and rest area
Not Included
● Panelist badges do NOT allow skipline access nor reserved seating for any events or programming spaces.
● Panelist badges do NOT include complimentary travel, lodging, food, on-site storage. (Unless otherwise established by event coordinators)
● Panelist badges do NOT allow panelists to partake in any staff marked areas or backstage access within the venue.